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--- wiki:committee [2020/09/19 19:59]
AliceC-E
+++ wiki:committee [2023/08/08 15:29] (current)
Magicstar [4. Social Secretaries]
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-#This page is being worked on
 ======Committee======
 The committee is responsible for the running and organisation of the society.
 =====What's Covered in this Guide=====
 What the committee does, how it works and the responsibilities of each role within the committee.
+=====How Committee Works=====
+The committee is made up of elected society members. These are voted on in the Annual General Meeting (AGM) by members of the society. Any member can run for positions.
+The running of the society follows the StageSoc Constitution, for which the current and previous versions can be found [[https://stagesoc.org.uk/gallery/?catId=191|here]]
+=====Committee Meetings=====
+The committee holds meetings to discuss the running of the society, shows that are currently running or are being planned, and other issues. All members can attend meetings, and committee members must attend unless apologies have been given. During each meeting, minutes are taken by the secretary. These are available to read on the forum.
+Before each meeting, a meeting agenda is realeased, which details the matters arrising in the meeting\\
+A typical committee meeting follows this structure\\
+- Approval of Minutes\\
+ Each committee member votes to approve the minutes from the previous meeting\\
+- Matters Arising\\
+- TD Elections\\
+- Show Updates\\
+- Show Feedback\\
+- Treasurer Update\\
+- Social Update\\
+- Training Update\\
+- Annex Update\\
+- Web Update\\
+- Publicity Update\\
+- PA Update\\
+- Any Other Business (AOB)\\
 =====Committee Roles=====
 Given in rank order
 ====1. President====
-They shall be the figurehead of the Society to all external interests and shall take overall responsibility for its actions.  They shall sit on the SUSU Performing Arts Committee and shall attend its meetings or shall delegate to an available committee member. They are responsible for any other tasks that do not come under jurisdiction of other members of the Committee
+The president is the figurehead of StageSoc and takes overall responsibility for the actions of the society. They are responsible for any other tasks that do not come under jurisdiction of other members of the Committee. They are also on the SUSU Performing Arts Committee and attend meetings unless this role is delegated to another committee member.
 ====2. Treasurer====
-They shall maintain the accounts of the Society, which shall be available for examination at the AGM, by the Performing Arts Committee or VP Activities. They shall be responsible for all financial aspects of the Society, including but not limited to the Society current account and the Maintenance Fund.  Any funds spent by the Society must follow SUSU regulations and purchases over £100 must be authorised by the Committee. They shall produce and maintain a list of all members, including up to date contact details, which shall be available to SUSU on request.  They shall also do such tasks as directed by the Committee.
+The treasurer is responsible for all financial aspects of the Society, running the society current account and the maintenance fund. Any money spent by stagesoc must follow SUSU regulations and purchases over £100 must be authorised by the Committee.
 ====3. Secretary====
-They shall keep minutes of all Society meetings, which shall be available to the Performing Arts Committee or VP Activities if required.  They shall be responsible for all communications on behalf of the Society and its Committee.  They shall also do such tasks as directed by the Committee.
+The secretary writes minutes of all society meetings, which can be accessed by all members on the forum. They organise scheduling of committee meetings and are responsible for all communications on behalf of stage soc.
 ====4. Social Secretaries====
-They shall be responsible for organising social events at the discretion of the Committee and shall actively propose and enact plans for social events.  They shall also do such tasks as directed by the Committee.
+There are up to 2 Social Secretaries. The social secretaries are responsible for coming up with and running social events for all members of the society
 ====5. Training Officer ====
-They shall be responsible for organising training programmes as required by the Committee and the membership, keeping records of training undertaken by members, and ensuring members meet the minimum training requirements as set by the Committee.  They shall also do such tasks as directed by the Committee.
+The Training officer is responsible for organising training programmes, such as basic lighting, sound and stage trainings to make sure that all members meet the minimum training requirements.
 ====6. Annex Officer ====
-They shall be responsible for the upkeep of the Annex stores, the Annex technical equipment and the shared resources of the Performing Arts societies stored in the Annex.  They shall be responsible for ensuring that a risk assessment and ‘safe system of work’/‘method statement’ is completed for tools owned by the Society.  They will be responsible for the ensuring that all Society equipment is tested according to Society risk assessments and ‘safe systems of work’/‘method statements’ by suitably trained people.  They should be responsible for inspecting the Annex to ensure it is kept in an appropriate, organised and safe state for use by members during every show except in exceptional circumstances.  They shall also do such tasks as directed by the Committee.
+The Annex Officer is responsible for the upkeep of the annex and the technical equiptment, such as the stores and tools owened by stagesoc, and shared resources of the Performing Arts societies stored in the Annex. They are also responsible for the safety of the equipment used, by carrying out risk assessments, testing tools (e.g. PAT testing) and inspecting the annex to ensure that it is kept in an appropriate, organised and safe state for use.
 ====7. Webmaster ====
 They shall be responsible for the maintenance and upkeep of the Society website, mailing lists, Committee email accounts and other online infrastructure relating to the Society.  They shall ensure that the content of these resources is kept accurate and up-to-date. They shall also do such tasks as directed by the Committee.
+The webmaster is responsible for the maintenance and upkeep of the stagesoc forum, mailing lists, Committee email accounts and other online infrastructure relating to stagesoc
 ====8. Ordinary Members ====
-They shall assist with any tasks not explicitly covered by other position including taking the minutes when the Secretary is unavailable and shall express the opinions of the rest of the society. They shall also present feedback following shows except in exceptional circumstances. They shall act as welfare officers for the Society. They shall also do such tasks as directed by the Committee.
+There are 2 ordinary members elected each year. The ordinary members act as welfare officers for the society, and present feedback from the society following each show. They also assist with any other tasks not explicitly covered by other position including taking the minutes when the Secretary is unavailable. They arrange the ordering of society clothing.
 ====9. Publicity Officer ====
-They shall oversee all publicity and promotional material including the use of social media.
+The publicity officer organises all publicity and promotional material, including the stage soc social media accounts.

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