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wiki:technical_director [2023/01/18 17:55]
JonathanFerguson [What's Covered in This Guide] 		wiki:technical_director [2024/03/17 23:26] (current)
GeorgeP Updated insurance links
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   - TD Locker & Consumables   - TD Locker & Consumables
   - Adding a Show Page to the Website   - Adding a Show Page to the Website
 +  - Insurance
  
 ===== Getting the Job ===== ===== Getting the Job =====
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 ===== Summary of the Role ===== ===== Summary of the Role =====
 These are the main steps of the role: These are the main steps of the role:
 +  - **Communicate!** You are the point of communication between production team and crew, and you need to facilitate communication between all parties. Any issues with the show should go through you and you should be approachable to any person involved with the show.
   - Talk to the production team about their tech requirements (set, lighting, sound, special effects), identify anything that needs to be externally hired.   - Talk to the production team about their tech requirements (set, lighting, sound, special effects), identify anything that needs to be externally hired.
   - Make a plan of dates when things need to be done by, and post on the shows forum asking for crew. Provide as much detail as possible about the show and tech.   - Make a plan of dates when things need to be done by, and post on the shows forum asking for crew. Provide as much detail as possible about the show and tech.
-  - Choose your crew and organise a crew meeting to let the crew meet each other and find out what they will be doing.+  - Choose your crew and organise communication channels. Normally this is a Discord crew chat, but be careful to include any member who doesn't have Discord.
   - Make sure your production team are happy, be contactable.   - Make sure your production team are happy, be contactable.
-  - You will be asked by the StageSoc committee to provide updates, at their meetings, about your progress and are able to answer any queries you may have. +  - You will be asked by the StageSoc committee to provide updates, at their meetings, about your progress and they should answer any queries you may have. 
-  - Get-in: Make a list of jobs that need doing and a rough timescale in which to do them. +  - Get-in: You are in charge of organising and running the get-in. Look after your crew and ensure all tasks are completed safely and in a timely manner. 
-  - Tech run: LX plotting takes the most time to try to get as much ground-work and pre-plotting done beforehand. Your main job is to make sure the crew are happy and they are fed/watered. You are to be the go-between for the production team and the crew. If the production team has a problem they must go through you first.+  - Tech run: You (not the directors!) are in charge of the tech rehearsal. LX plotting takes the most time to try to get as much ground-work and pre-plotting done beforehand. Your main job is to make sure the crew are happy and they are fed/watered.
   - Show: Your job is to make sure it runs smoothly, making notes of problems that can be corrected.   - Show: Your job is to make sure it runs smoothly, making notes of problems that can be corrected.
-  - Get-out: Have a list of jobs, and have everybody doing something, arrange a house run (see responsibilities).+  - Get-out: You are in charge of organising and running the get-out. You are responsible for the condition of the Annex at the end of the show.
  
 ===== Responsibilities ===== ===== Responsibilities =====
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 At the end of a show, rehearsal, get-in or out, the space needs to be left in a clean, tidy and safe state for lectures. At the end of a show, rehearsal, get-in or out, the space needs to be left in a clean, tidy and safe state for lectures.
  
-The procedure is summarised in the daily part of the TD checklist in the [[https://stagesoc.org.uk/td|TD Resources]]. +The procedure is outlined in the daily part of the TD checklist in the [[https://stagesoc.org.uk/td|TD Resources]].
- +
-  * Ensure items are not left in: the H or J lecture theatres, in the space between H and J, or in the Foyer. +
-  * Any props or set left in L/T H should be tidily stacked behind the line of the black curtains against the sides or the back wall. The big store should be used wherever possible to leave the lecture theatres clear. +
-  * Tools and equipment should be put away in their appropriate locations in the stores. All spaces should be left tidy and organised. Locations are clearly labelled as to where items should go, if in doubt, ask! +
-  * The building should be left in a clean and tidy state, including all litter. Bins should be emptied and rubbish disposed of properly; bins can be emptied into the large wheelie bins in the outside cupboard between the doors at the interchange end of the Annex (Bin Store). +
-  * Ensure any issues whatsoever arising during the use of the space are reported to the Annex Officer. Depending on the nature and severity of the issue, these will be passed onto the relevant University contacts. +
-  * Ensure all stores are locked (try to open them to make sure). **Please leave the door to Mould Store (i.e. the old lighting store, or Lower Store) open to promote airflow.** +
-  * Ensure isolation is removed (if enabled). +
-  * Ensure all health and safety requirements are met. +
-  * Ensure all fire escapes are not obscured by tab. +
-  * Leaving anything in the Foyer should be avoided if possible. If absolutely necessary, permission needs to first be obtained from the buildings and estates manager. Anything left in the Foyer should be clearly marked and left tidily stacked against the side of the building. A clear exit route should be left, and items should be fireproofed. +
-  * The area in front of the black tabs (curtains) in H is the area for lectures, and should be left totally clear for lectures, with the tabs left closed. +
-  * Ensure both lecture theatres are left equipped for lectures: Board pens in both and the two portable whiteboards left in H. +
-  * Once the Annex is clear contact security to lock up on: Ext22811, or 02380 592811.+
  
 +Report any issues when using the Annex to the Annex Officer.
  
 ==== Security at Weekends ==== ==== Security at Weekends ====
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 ===== Late Night Working ===== ===== Late Night Working =====
-Late night working is required if the Annex is to be used beyond 23:00 (11p.m.) on any night (or before 09:00 in the morning).+Late night working is required if the Annex is to be used beyond 23:00 (11p.m.) on any night (or before 09:00 in the morning), because this is outside of the scope of the room booking system. If the room is not booked, and Security has not been made aware, you may be asked to leave!
  
-To get late night working permission, send an email to secsuper@soton.ac.uk and CC the Annex Officer +To notify Security of late night working, send an email to secsuper@soton.ac.uk and CC the Annex Officer. Use the template in the [[https://stagesoc.org.uk/td|TD resources]].
- +
-In the email you need to mention: +
- +
-  * The Name of the show +
-  * Dates and times (start and finish) of when late night working permission is required (anything after 23:00). It is usually best to add some extra time onto what you think you need, as you can always leave early. The nights most likely to need it ate the get-in, tech and dress runs, maybe the first night and the get-out. +
-  * The number of people present (or a good estimate). +
-  * That all members on site will be students of the University, members of {insert performing society here} or StageSoc. If other people are to be present (e.g. audience), explain who they are too. +
-  * That all people on site will be made fully aware of the risks of late working, including: fatigue, dehydration and lapses of concentration (this in included in the general risk assessment). Briefly state the control measures we use: bottled water, encouraged continual monitoring of each-other, shift patterns of work, etc. +
-  * Who will be the individual (or group of people) responsible for the safety of all present on site. This will probably be you as the TD if you are there, if you are not state who will. +
-  * Contact details for yourself, and anybody else of responsibility. +
- +
-An example can be found in the [[https://stagesoc.org.uk/td|TD resources]].+
  
 ===== Invoices ===== ===== Invoices =====
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   - Introduce key people (e.g. yourself, the Stage Manager, First Aiders, people in charge of dangerous effects, etc.).   - Introduce key people (e.g. yourself, the Stage Manager, First Aiders, people in charge of dangerous effects, etc.).
   - Check for any existing health conditions which may cause problems with the production, either now or privately after the talk.   - Check for any existing health conditions which may cause problems with the production, either now or privately after the talk.
 +  - Ensure all cast/crew/band have bought membership of the performing society (otherwise they are not covered under the SUSU PA insurance)
   - No drinking in the Annex, and other things that invalidate the risk assessment and insurance (e.g. drinking, drugs, being a serving member of the armed forces, solvent abuse, self-inflicted injury through negligence).   - No drinking in the Annex, and other things that invalidate the risk assessment and insurance (e.g. drinking, drugs, being a serving member of the armed forces, solvent abuse, self-inflicted injury through negligence).
   - The fire procedure (as shown on the fire action poster and evacuation route poster).   - The fire procedure (as shown on the fire action poster and evacuation route poster).
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   - If cryogenics or pyrotechnics are used an additional safety briefing is required, arrange these with the Annex Officer in advance.   - If cryogenics or pyrotechnics are used an additional safety briefing is required, arrange these with the Annex Officer in advance.
  
-The form that cast needs to fill out can be found here: (webmaster please update this)+The form that cast needs to fill out can be found in the black folder in small store. 
  
 ===== TD Locker & Consumables ===== ===== TD Locker & Consumables =====
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 After the show, add the Technical Crew. You may wish to add SD/LD/Head of Stage roles beforehand but this is optional. After the show, add the Technical Crew. You may wish to add SD/LD/Head of Stage roles beforehand but this is optional.
 +
 +===== Insurance =====
 +
 +Hopefully you won't need this section, but here it is for reference.
 +
 +SUSU holds special insurance for all of PA (Platinum Group Personal Accident Policy). SUSU also holds public liability insurance which protects against claims from members of the public (i.e. audience).
 +
 +The SUSU insurance does not cover (amongst other things) suicide, deliberate self-harm or misuse of drink or drugs, or serving members of the armed forces (this does not include non-called-up reserves e.g. URNU, UOTC or UAS).
 +
 +All SUSU insurance information can be found here: https://www.susu.org/groups/admin/howto/insurance
 +
 +SUSU Platinum Group Personal Accident Policy cover: https://www.susu.org/content/uploads/files/IPID%202020%20-%20103.pdf
 +
 +SUSU Public Liability Certificate: https://sotonac.sharepoint.com/teams/SUSU-groups/SitePages/Club-and-Society-Insurance.aspx
 +
wiki/technical_director.1674064547.txt.gz · Last modified: 2023/01/18 17:55 by JonathanFerguson

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